Private practice medical transcriptionNotes your clinicians sign. Letters your team sends.

Clinicians dictate, or record the visit with consent. Sondeas drafts the note and the letters, each clinician reviews and signs, and the practice keeps one audit log, one retention policy and one invoice.

Book a practice demo Start 7 days free

From 45 USD per clinician seat a month, billed yearly · Secretary seats 19 USD · DPA available

Documentation support, not a medical device: Sondeas drafts, you decide and sign.

app.sondeas.com/s/letters

Referral letter to Dr. SanzReady

From the dictation of 4:52 · Orthopaedics · Letterhead: Clínica Arroyo

Dear Dr. Sanz,Thank you for seeing Ms Lucía Fernández, 54, for persistent medial right knee pain. Pain has improved from 6/10 to 3/10 with home exercises; McMurray test was negative.I would value your opinion on whether imaging is needed before physiotherapy continues.Kind regards, Dr. Alex Moreno

Copy letterDownload PDF

Buyer checklist

What a private practice should check before switching.

Transcription for a practice is more than accuracy: who can see what, who signs, how long audio is kept and how you are billed.

Available today
Partly
Not yet

What a private practice should check before switching.
What to look for	Why it matters	How Sondeas meets it
Per-seat billing on one invoice	Costs should follow headcount, not guesswork.	Available today45 USD per clinician seat billed yearly (55 USD monthly), 19 USD per secretary seat, from 3 seats. One invoice, taxes shown before you pay.
Roles and seats	A secretary should not see what only a clinician signs.	Available todayOwner, admin, clinician and secretary roles. Invite your team and manage seats yourself.
Clinician sign-off	Only the treating clinician should finalise a note.	Available todayDrafts stay drafts until a clinician signs. Signed notes lock; changes are amendments with a reason.
Shared templates	Notes should look the same whoever wrote them.	Available todayPractice templates for SOAP, referral, discharge, sick notes and more, shared with every clinician.
Audit log	You need to answer who opened, changed or exported what.	Available todayAn audit log with filters and CSV export.
Retention policy	Keeping audio longer than needed is a risk.	Available todaySet once for the practice: how many days after sign-off audio is deleted, and how long notes are kept.
Contracts and encryption	Most practices need a DPA before patient data flows.	Available todayDPA available. ChaCha20-Poly1305 field encryption for notes.
HIPAA business associate agreement	US practices covered by HIPAA need a BAA.	Not yetNo BAA at launch.
Secretary workflow	Typing and sending letters is often the bottleneck.	PartlySecretaries get their own seat and role. The shared queue for typing and sending letters is not finished yet; ask what is live in your demo.
Shared vocabulary	Names of colleagues, drugs and places should come out right.	PartlyPractice vocabulary can be managed; using it to tune live dictation is not switched on yet.
Single sign-on	Larger practices manage staff access centrally.	PartlySSO on request.

Per-seat billing on one invoice
Available today
Costs should follow headcount, not guesswork.
45 USD per clinician seat billed yearly (55 USD monthly), 19 USD per secretary seat, from 3 seats. One invoice, taxes shown before you pay.
Roles and seats
Available today
A secretary should not see what only a clinician signs.
Owner, admin, clinician and secretary roles. Invite your team and manage seats yourself.
Clinician sign-off
Available today
Only the treating clinician should finalise a note.
Drafts stay drafts until a clinician signs. Signed notes lock; changes are amendments with a reason.
Shared templates
Available today
Notes should look the same whoever wrote them.
Practice templates for SOAP, referral, discharge, sick notes and more, shared with every clinician.
Audit log
Available today
You need to answer who opened, changed or exported what.
An audit log with filters and CSV export.
Retention policy
Available today
Keeping audio longer than needed is a risk.
Set once for the practice: how many days after sign-off audio is deleted, and how long notes are kept.
Contracts and encryption
Available today
Most practices need a DPA before patient data flows.
DPA available. ChaCha20-Poly1305 field encryption for notes.
HIPAA business associate agreement
Not yet
US practices covered by HIPAA need a BAA.
No BAA at launch.
Secretary workflow
Partly
Typing and sending letters is often the bottleneck.
Secretaries get their own seat and role. The shared queue for typing and sending letters is not finished yet; ask what is live in your demo.
Shared vocabulary
Partly
Names of colleagues, drugs and places should come out right.
Practice vocabulary can be managed; using it to tune live dictation is not switched on yet.
Single sign-on
Partly
Larger practices manage staff access centrally.
SSO on request.

Honest fit

Sondeas, a transcription service, or an enterprise scribe?

Choose Sondeas if your practice wants

Notes drafted from dictation and signed by the clinician who saw the patient
To start with one clinician on the 7-day trial, then add seats
Per-seat prices you can see on the page, monthly or yearly
Consent, audit log and retention handled in the product

Look elsewhere if you need

Human typists with a contracted turnaround time
A live integration into your EHR on day one
Dictation at the cursor of desktop programs, or foot pedals
A certified medical device for your procurement process

Per-seat pricing

What a small practice pays.

You pay per clinician seat, plus a lower price for secretaries. Each clinician seat adds 25 fast hours of audio a month to one pool the whole practice shares.

1Book a 30-minute demoWe walk through a visit and your set-up, on fictional patients.
2Set up the workspace togetherSeats, roles, shared templates, retention and the DPA.
3Pilot with one clinicianOne note type for two weeks, on a seat.
4Invite the teamAdd clinicians and secretaries; billing follows the seats.

Example: Clínica Arroyo

Billed yearly

Example practice price
3 clinician seats × 45 USD	135 USD
1 secretary seat × 19 USD	19 USD
Fast audio pool, shared	75 h / month
Per month, billed yearly	154 USD

Plus tax. Billed monthly instead: 55 USD per clinician seat, 184 USD a month for this practice. From 3 clinician seats. After the pool runs out, transcription continues at standard speed. 14-day money-back on the first payment.

Pricing

Practice seats, or start with one clinician.

Practices pay per seat. A clinician working alone can join now at the founding price: 29 USD a month, locked for life.

Compare all plans

Practice
Найпопулярніший
Для клінік із кількома лікарями й секретарями.
45 USD за місце лікаря на місяць
- Місця для секретарів — 19 USD / місяць
- Спільні швидкі години для всієї клініки
- Спільні шаблони, журнал аудиту, строки зберігання
Замовити демо для клініки
Від 3 місць. Або почніть онлайн.
Clinician
Ціна для перших клієнтів
Для щоденної диктовки й клінічних нотаток.
29 USD на місяць, ціна для перших клієнтів, зафіксована назавжди
- 25 год аудіо щомісяця у швидкому режимі
- Необмежена стандартна транскрипція
- SOAP-нотатки, листи, направлення, шаблони
Почати 7 днів безкоштовно
7 днів безкоштовно. Ціна засновника, зафіксована назавжди. Повернення коштів протягом 14 днів.

Questions

Questions practices ask

Is Sondeas a good fit for private practice medical transcription?

Yes, if your clinicians are happy to review and sign their own notes: Sondeas drafts them from dictation or a recorded visit, with evidence and checks. If you rely on human typists with a contracted turnaround, a transcription service fits better.

How does billing work?

45 USD per clinician seat a month billed yearly, or 55 USD monthly, plus 19 USD per secretary seat, from 3 seats. Each clinician seat adds 25 fast hours to a shared pool. One invoice, with taxes shown before you pay, and a 14-day money-back on the first payment.

What happens when a new colleague joins?

An admin invites them and assigns a seat. If no seat is free, they see "Ask your admin to add a seat", and billing updates when the seat is added.

Can our secretary type and send letters?

Secretaries get their own seat and role. The shared queue for typing and sending letters is not finished yet; ask in your demo what is live today.

How is patient data protected?

Notes are stored with ChaCha20-Poly1305 field encryption. The practice sets retention, and a DPA is available. We don't offer a HIPAA business associate agreement (BAA) at launch.

Do we need patient consent?

Yes, before any consultation is recorded, in every country. Sondeas shows a script for your country and logs each answer with the visit.

See it with your practice's notes in mind.

A 30-minute demo on fictional patients, or start 7 days free with one clinician today.

Book a practice demo Start 7 days free

Documentation support, not a medical device: Sondeas drafts, you decide and sign.

Аналітика — лише з вашої згоди

Private practice medical transcriptionNotes your clinicians sign. Letters your team sends.

What a private practice should check before switching.

Per-seat billing on one invoice

Roles and seats

Clinician sign-off

Shared templates

Audit log

Retention policy

Contracts and encryption

HIPAA business associate agreement

Secretary workflow

Shared vocabulary

Single sign-on